Household Moves

Departments may offer to pay moving expenses as incentive during the hiring process for a faculty or administrative position. Please see Policy 335 - Relocation Assistance. It is up to the department to negotiate an amount and cover agreed-upon cost. See also Moving Expenses on the Controller's page. 

A payment made directly to a commercial moving company is non-taxable to the employee. Utah State University has a contract with Bailey's Moving & Storage who is the agent for Allied Van Lines. 

TO PAY THE MOVING COMPANY DIRECTLY:

1. The sponsoring department initiates the process by contacting Emiko Smith in Purchasing and Contract Services at emiko.smith@usu.edu as soon as possible with the following information: 

  • The name of the person moving
  • The city and state of origin
  • The city and state of destination
  • Phone number and e-mail address of the new employee
  • Anticipated date of the move
  • Any dollar limits

2. After the department creates a requisition, Purchasing & Contract Services notifies the moving company about the proposed move. 

3. The moving company contacts the new employee. 

4. The dollar estimate comes to the buyer in Purchasing & Contract Services who then notifies the requesting department. 

5. After the department gives its approval of the dollar estimate, a Purchase Order is placed with the moving company.  

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