Rules and Regulations

TABLE OF CONTENTS

SECTION 1: INTRODUCTION

1.1000 Mission Statement
1.2000 Customer Service Statement
1.3000 Uniform Purchasing Policy

SECTION II: GENERAL INFORMATION

2.1000 Jurisdictions and Authority
2.2000 General Office Information
2.3000 Law of Agency
2.3100 Budgetary Estimates
2.4000 Delegation of Authority by Purchasing Director
2.4100 Authority Granted - General
2.4200 Authority Granted - Specific
2.5000 USU not bound by inquiries
2.6000 Exclusion of Purchases for Personal Use
2.7000 Purchasing from Employees prohibited unless disclosed
2.7100 Disclosure forms available
2.8000 Tax Identification Numbers

SECTION III: REQUISITIONS

3.1000 Procedures
3.2000 Submission of Requisitions
3.3000 Sole Source Procurement
3.4000 Emergency Procurement
3.4100 Written determination required.
3.4200 Scope of Emergency Procurement
3.5000 Open (Standing) Orders
3.5100 Subject to Procurement Law
3.5200 Not to be used to avoid bidding or rules and regulations
3.5300 Timeliness
3.5400 Responsibility

SECTION IV: MISCELLANEOUS

4.1000 Capital Expenses
4.2000 Capital Equipment Inventory
4.3000 Current Expense
4.4000 Advance Payments
4.5000 Leases and Rentals
4.5100 Required Information
4.6000 Monetary Awards to USU Employees
4.7000 Gifts and Gift Certificates to any USU Employee
4.8000 Reimbursements to USU Employees
4.9000 GRAMA II Requests
4.1100 Purchases of Alcohol Beverages
4.1200 Shipping or Returning Merchandise
4.1300 Materials Damaged in Shipping
4.1400 Shipping Claims
4.1500 Flowers and Plants
4.1600 Departmental Appreciation Events
4.1700 Retirement/Separation Functions
4.1800 Holiday Cards and Decorations
4.1900 Retreats and Workshops / Meals and Entertainment
4.2100 Printing
4.2200 Radioactive Isotopes
4.2300 Laboratory Animals
4.2400 Toxins
4.2500 Servicing of Balances
4.2600 Construction Projects
4.2700 Lease and/or Purchase of Vehicles
4.2800 Copy Machines
4.2900 Tax Exemption Verification
4.3100 Credit Report Requests

SECTION V: BUILDING CONSTRUCTION

5.1000 Construction over $50,000
5.2000 Construction over $100,000
5.3000 Architectural and Engineering Services
5.4000 Facilities Modification Procedures
5.5000 Authorization
5.6000 Design
5.7000 Construction and Final Inspection
5.8000 Bonds
5.8100 Bonds over $20,000
5.8200 Bonds under $20,000

SECTION VI: BIDDING REQUIREMENTS

6.1000 Statewide Contracts
6.2000 Required Bidding Based on Dollar Levels
6.3000 Splitting of Requirements Forbidden
6.4000 Bid Requirements
6.5000 Content of Bid
6.6000 Bidding Time
6.7000 Bidder Submissions
6.7100 Bids under $50,000
6.7110 Bids over $50,001
6.8000 Public Opening
6.9000 Right to Reject
6.1100 Advertising for Bids
6.1200 Award
6.1210 Selection Committees
6.1220 Right to Appeal
6.1230 Improper Influence
6.1300 Multi-Step Bid Process
6.1400 Competitive Sealed Proposals

SECTION VII: PURCHASE ORDERS

7.1000 Issuance of Purchase Orders
7.2000 Change Orders
7.3000 Purchase Order Termination
7.4000 Invoices over $5000
7.5000 Phone Orders
7.6000 Purchase Order Number Required
7.7000 Contracts
7.8000 Nonappropriation of Funds

SECTION VIII: PURCHASING CARD

Please refer to the seperate section for Purchasing Cards

SECTION IX: FEDERAL PROCUREMENT

9.1000 Procedures
9.1010 Advanced Procurement Planning
9.1020 Specific Terms and Conditions
9.1030 Small and Disadvantaged Firms
9.1040 Approval Required
9.1050 Restrictions
9.1060 Sole Source/Emergency purchases
9.1070 Availability of Existing Capital Equipment

SECTION X: ETHICS CONFLICT OF INTEREST/ANTI-KICKBACK

10.1000 Code of Ethics
10.2000 Accepting Gifts or Loans
10.3000 Conflict of Interest Policy Statement
10.3100 Definitions
10.3200 Employee Responsibility
10.3300 Declaration of Conflict of Interest
10.3400 Employee Payments
10.4000 Anti-Kickback
10.4100 Procedures Definitions
10.4200 Law Prohibits
10.4300 Violations

In this section

Purchasing Home
Office Information
Purchasing Card
("P" Card)
Purchasing Rules & Regulations
Requisitions
Bidding
State Contracts
All Contracts
Contract Search
Industrial Supplies & Equipment
Office Supplies
Request For Proposals (RFP'S)
Forms
Training & Information
FAQ

Related Links

State Purchasing
Controller's Office
Internal Audit Services
Human Resources
Utah Procurement Code
Board of Regents Purchasing Policy

#theTemplate.getDirectEidtLink()#