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Section 9: Public Notice of Procurement Process or Sole Source Procurement


(1) When Utah State University conducts a formal sourcing event over the small dollar limit an invitation for bid (IFB), a request for proposal (RFP), or a notice of sole source procurement is required to be published in accordance with this section, shall provide public notice that includes:

(A) for an IFB or RFP, the name - Utah State University;

(B) for an IFB or a RFP, information on how to contact Utah State University in relation to the IFB or RFP;

(C) for a notice of sole source procurement, contact information and other information relating to contesting, or obtaining additional information in relation to, the sole source procurement;

(D) the date of the opening and closing of the IFB or RFP;

(E) for a notice of sole source procurement, the earliest date that Utah State University may make the sole source procurement;

(F) information on how to obtain a copy of the IFB, RFP, or further information related to the sole source procurement; and

(G) a general description of the procurement items that will be obtained through the standard procurement process or sole source procurement.

(1) Except as provided for an IFB or a RFP, Utah State University shall publish the notice described using at least one of the following methods: 

(A) at least seven (7) days before the day of the deadline for submission of a bid or other response, publish the notice:

(i)  on the main website for Utah State University; or

(ii) on a state website that is owned, managed by, or provided under contract with Utah State University for posting a public procurement notice.

(B) Utah State University may reduce the period as outlined in the Procurement Code.

(1) Except as provided, for a sole source procurement for which notice is required to be published, Utah State University shall publish the notice using at least one of the following methods:

(A) at least seven (7) days before the day on which Utah State University makes the sole source procurement, publish the notice:

(i)  on the main website for the Utah State University; or

(ii) on a state website that is owned by, managed by, or provided under contract with Utah State University for posting a procurement notice.

(B) If making a sole sources procurement, Utah State University shall make a copy of information related to the sole source procurement available for public inspection at the main office of the Purchasing and Contract Services group or on the website.