Section 12: Request for Information (RFI)
(1) Purpose of request for information.
(A) The purpose of a request for information is to:
(i) obtain information, comments, or suggestions from potential bidders or offeror before issuing an invitation for bid or request for proposal;
(ii) determine whether to issue an invitation for bid or a request for proposal; and
(iii) generate interest in a potential invitation for bid or a request for proposal.
(B) A request for information may be useful in order to:
(i) prepare to issue an invitation for bid or request for proposal for an unfamiliar or complex procurement;
(ii) determine the market availability of a procurement item; or
(iii) determine best practices, industry standards, performance standards, product specifications, and innovations relating to a procurement item.
(2) Request for information and response is nonbinding.
(A) A request for information is not a procurement process and may not be used to make a purchase or enter into a contract.
(B) A response to a request for information is not an offer and may not be accepted to form a binding contract.
(3) Contents of request for information.
(A) A request for information may seek a wide range of information, including:
(i) availability of a procurement item;
(ii) delivery schedules;
(iii) industry standards and practices;
(iv) product specifications;
(vi) new technologies;
(vii) capabilities of potential providers of a procurement item; and
(viii) alternate solutions.
(4) Protected information.
(A) Information submitted to or by a governmental entity in response to a request for information is protected under this procedure. (Reference: Utah Code 63G-2-305 Government Records Access and Management Act – Protected Records).