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Section 12: Request for Information (RFI)


(1) Purpose of request for information.

(A) The purpose of a request for information is to:

(i) obtain information, comments, or suggestions from potential bidders or offeror before issuing an invitation for bid or request for proposal;

(ii) determine whether to issue an invitation for bid or a request for proposal; and

(iii) generate interest in a potential invitation for bid or a request for proposal.

(B) A request for information may be useful in order to:

(i) prepare to issue an invitation for bid or request for proposal for an unfamiliar or complex procurement;

(ii) determine the market availability of a procurement item; or

(iii) determine best practices, industry standards, performance standards, product specifications, and innovations relating to a procurement item.

 (2) Request for information and response is nonbinding.

(A) A request for information is not a procurement process and may not be used to make a purchase or enter into a contract.

(B) A response to a request for information is not an offer and may not be accepted to form a binding contract.

 (3) Contents of request for information.

(A) A request for information may seek a wide range of information, including:

(i) availability of a procurement item;

(ii) delivery schedules;

(iii) industry standards and practices;

(iv) product specifications;

(v) training;

(vi) new technologies;

(vii) capabilities of potential providers of a procurement item; and

(viii) alternate solutions.

 (4) Protected information.

(A) Information submitted to or by a governmental entity in response to a request for information is protected under this procedure. (Reference: Utah Code 63G-2-305 Government Records Access and Management Act – Protected Records).