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Section 43: Conflict of Interest

(1) Conflicts of interest may arise during the purchasing process. Please see Conflict of Interest, Policy 307 and the Code of Federal Regulations 2 CFR 200.112 & 200.318 for direction, clarification, and employee responsibilities. 

(2) Each employee shall avoid those situations which do, or which may, appear to present a conflict between his/her personal interest and the best interest of the University.

(3) While it is impossible to set forth each and every situation in which a conflict of interest may arise, a conflict of interest is most likely to arise in one or more of the following situations:

(A) When the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated (above),

(i) has a financial or other interest in, or

(ii) a tangible personal benefit from a firm considered for a:

(a) contract, or

(b) obligation to, an actual or prospective supplier

(c) or customer of the University.

(B) An employee uses information obtained in the course of employment for personal or family financial gain.

(4) No employee, officer, or agent must participate in the selection, award, or administration of a contract supported by Federal award if he or she has a real or apparent conflict of interest.

(5) No employee with the responsibility of requesting, approving or issuing orders, contracts or commitments for materials that may be furnished to the University shall enter into any commitment with a business that is owned or operated by the employee, partner, close relative (i.e. child, parent, Grand Parent, Aunt or Uncle) a relative of that employee or employee partner, without prior and proper disclosure of the relationship through the Conflict of Interest, Policy 307 or other policy procedures outlined.